Theodore Highschool Band Trip | Smoky Mountain Music Festival 2024 - Travel Leaders Student Tours


Gatlinburg/Pigeon Forge, TN
April 18 – 21, 2024


  • 3-nights hotel accommodations in Gatlinburg
  • Roundtrip transportation from Theodore HS by deluxe motor coach
  • Continental breakfast each morning at the hotel
  • Participation in the Smoky Mountain Music Festival
  • Guided tour of the Smoky Mountain National Park with local guide
  • Dinner at Cici’s in downtown Gatlinburg
  • Dinner at Applewood Farmhouse Restaurant
  • Admissions to Dollywood Theme Park
  • Complete itinerary planning
  • Lanyards and draw-string backpacks for every traveler
  • Driver’s accommodations, gratuity, parking, and tolls
Note: We may in our sole discretion substitute services such as hotels or goods of similar quality for any service or goods stated in the inclusions.


For this trip, we offer your choice of price based on accommodations.
Four to a room

Three to a Room

Two to a room

per person
per person
per person
*Price is based on a minimum of 50 paying travelers per bus
*Prices are subject to change and are based on availability at time of booking
*Suppliers may impose surcharges depending on the price of fuels, gas etc. Any additional charges imposed by vendors must be paid prior to travel.
*Once a rooming list is received from the group leader, every traveler will be billed based on his/her room occupancy. If room occupancy is different from the requested occupancy, the price will be adjusted accordingly. Any additional payment will be due within 7 days; over payments will be refunded.


In order to secure your reservation, a deposit of $150 per person is required per the payment schedule below:
Due Date
Oct 20, 2023
Nov 20, 2023
Dec 20, 2023
Jan 20, 2024
$175 per person
$175 per person
$175 per person
Remaining Balance
Note: Registration will not be processed without the initial deposit of $175 per person.
Please Note:
Group trips are priced based on numbers. Therefore, payments are neither refundable, nor transferrable unless the trip is cancelled by the group leader prior to any vendor penalties. By moving forward with the registration process, you understand and are agreeing to the terms above regarding monies and you are accepting the terms of our full list of terms and conditions located at
Payments should be made with a valid credit card.

Travelers can make any/all payments early; however, if you decide to purchase insurance, insurance must be purchased PRIOR to the trip being paid in full.

OPTIONAL TRAVEL PROTECTION INSURANCE: Travel insurance is strongly encouraged.
Travel Insurance: Insurance must be purchased before full payment is made or payment on or before the 15th of the month prior to departure. Once you have completed the insurance form and paid Travel Insured for the insurance, Travel Insured will emailed you and Student Tours a copy of the insurance policy. When we receive the policy, Student Tours will add it to your reservation and send you an invoice showing you are covered under Travel Insured Insurance. Travel Protection Information link is on our trips webpage. NOTE: ****Premiums are nonrefundable once paid per Insurance company.
NOTE: In order to be covered under CFAR, insurance MUST be purchased within 14 days of the initial trip deposit. Insurance premiums are subject to change without notice.
Click here for the TRAVEL INSURED STUDENT DELUXE Protection Information.
$501 – $1000 – $69
*Premiums are subject to change
Please note the trip cost; you will need it in order to fill out the insurance form.
NOTE: Pre-Existing Medical Condition Exclusion Waiver! The Pre-Existing Medical Condition Exclusion will be waived if the protection plan is purchased at or before final trip payment due date for this trip, and you are medically able and not disabled from travel at the time you pay the plan cost.
**The above premium price INLCUDE the CFAR option. If you do not purchase CFAR premium price will be lower.
NOTE: In order to be covered under CFAR, insurance MUST be purchased within 14 days of the initial trip deposit.
***Also to be covered for Pre-Existing conditions Clause you must purchase within 14 days of initial trip deposit.
Click here to purchase optional Travel Insured Student Basic Travel Protection AFTER you complete the registration form and submit your initial payment.

Once you have purchased the Travel Insured policy, Travel Insured will email and Student Tours a copy of the insurance policy. We will add it to your reservation and send an invoice showing you are covered under the Travel Insured Insurance plan.
By moving forward with the registration, I am agreeing to all terms and conditions

On the REGISTRATION FORM, contact information must be the PARENT’S EMAIL AND CELL NUMBER, NOT the students.